Minutes of the virtual meeting of Acaster Malbis Parish Council held on Monday 9 November 2020 at 7:30 pm. Under the temporary procedures permitted by “The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020” the meeting was held online.
Open Forum – No members of the public attended.
Present: Cllr D Walker. (Acting Chairman)
Councillors: C Booth, P Harlington, B Hawkins, R Jones, J Smith,
Councillor: J C Galvin (City of York Council - Ward Member).
Clerk: M G
Davies.
There being no members of the public present the chairman opened
the meeting at 7:34 pm.
MINUTES
1.
To receive apologies and approve reasons for absence.
Cllr Taylor was unable to join the meeting for technical reasons,
Cllr Harlington joined initially but was having connection issues.
Having left the meeting, he was unable to re-join successfully. In
the absence of Cllr Taylor, Cllr Walker agreed to chair the
meeting.
2.
2.1 To receive any declarations of interest not already declared
under the council’s code of conduct or members Register of
Disclosable Pecuniary Interests.
There were
none.
2.2 To receive and consider any applications for
dispensation.
There were none.
3.
To confirm the minutes of the meeting held on Monday 12 October
2020 as a true and correct record.
Acceptance of the minutes was proposed by Cllr Smith, seconded by
Cllr Hawkins and approved by all.
4.
To receive information on the following ongoing issues and
decide further action where necessary.
4.1 Lakeside Dyke – culverting.
This work is
still delayed by COVID-19 restrictions.
4.2 Village Volunteers – to consider funding for training
and equipment for weed control with an update on new volunteer
inductions.
It was agreed unanimously that the Parish Council would fund
training costs for Cllr Booth is respect of safe use, application
and storage of chemicals used in connection with verge maintenance
within the village. Four more volunteers have now been trained and
equipped by the City of York Council.
4.3 Mill Lane bench – replacement.
This item is also delayed by COVID-19 restrictions. The bench is
with Brunswick but labour to install is currently not
available.
4.4 To note that the date for the clerk’s annual appraisal
has been set for Tuesday 17
November 2020 via Zoom.
Duly noted. Report to be given at the January 2021
meeting.
5. To consider
the following new planning
applications(s):
There were none.
6. To receive
the following planning decision(s) :
Cllr Smith reported that the application at 17 Lakeside has been
approved on 27 October
2020.
7. Matters
requested by councillors or clerk:
7.1 To
Receive Reports from Councillors who have attended training events
and
meetings of outside bodies. – Cllr Booth, planning webinar 3
of 3.
Cllr Booth reported that he had attended the last of the three
webinars and has
gained useful information and skills from them all.
7.2 To discuss funding
support Mount Pleasant Defibrillator project.
The
clerk reported that fund-raising had been so successful that the
planned target
had almost been reached. It was agreed that the Parish Council
would provide
support in the form of a grant for replacement pad, batteries and
general support.
Orders for replacements are to be made by the PC and the items
delivered to them
for subsequent gifting to the fundraising group. This will comply
with the rules
regarding VAT reclaims for Parish Councils. Orders made directly
will still be funded
but the right to reclaim VAT will be lost. The grant will be
available for the expected
working life of the equipment (up to 10 years) and can be drawn as
required.
7.3 To notify that the date
of the clerk’s annual appraisal is 17 November 2020
The appraisal will be held online attended by Cllr Taylor, Cllr
Smith and the
clerk.
Date duly noted.
7.4 To note that the annual
invoice for Slipway rent will be issued in December
2020.
Duly noted. The three-yearly rent review is due in 2021.
8. Financial matters:
8.1. To approve the following
accounts for payment:
Transfer from deposit to current to cover the items
below.
£239.45
ACS invoice 3428 /credit 0004for annual website
charges
£184.80
YLCA invoice 834-2021 for planning webinar fees
(CB)
£ 22.50
Clerk’s stationery
exps – network
cable
£ 11.99
Acronis invoice AKD-73683087486 – backup & anti-malware
software (clerk)
£ 20.16
Approval of the financial matters was proposed by Cllr Smith,
seconded by Cllr Walker and
agreed by all present.
8.2. To receive a bank reconciliation report to 30 November 2020.
8.3 To receive a budget / actual
comparison to 30 November
2020.
The reports under items 8.2 and 8.3 were circulated in advance by
email as usual and
were
duly
noted.
9.
To consider the following new Correspondence received and decide
action where necessary:
None received at time agenda issued. Clerks and Councils Direct had
been passed to Cllr Walker in the meantime.
10. North Yorkshire Police
local PCSO Crime reports. – Currently suspended.
No report received.
11.
To consider matters raised with/by the Ward Member –
Councillor J.C.Galvin.
There were no matters not already mentioned elsewhere.
12. To notify the clerk of
matters for inclusion on the agenda of the next meeting.
12.1 Result of clerk’s annual review and remuneration
review.
12.2 To approve the Parish Council budget for 2021-22 and
declare the Precept level
for
2020-21.
Duly noted for inclusion.
13. To confirm the date of
the next meeting as Monday 11 January 2021.
As usual, the Parish Council does not meet in December.
In the current situation, it was noted that this meeting will again
be held virtually
using Zoom.
There being no further business the Chairman closed the meeting at 8:34 pm thanking all for their time.
…………………………..………. Chairman Date approved ……….……………………